Privacy Policy

Responsible

for data processing

easy2cool GmbH

Bauerstr. 5

80796 Munich

Deutschland

+49 9571-9462404

info@easy2cool.de

Remark

With this privacy policy, we would like to inform you about the type, scope and purpose of the processing of personal date (in the following also only called "data"). Personal data are all data, that have a personal reference to you, e.g. name, address, e-mail address or your user behavior. The data protection declaration applies to all data processing operations carried out by us both within the scope of our main activities and for the online media provided by us.

Processing of your data within

the scope of the main

activity of our company

If you are our customer or business partner or are interested in our services, the type, scope and purpose of processing your data depends on the contractual or pre-contractual relationship existing between us. In this context, the data processed by us includes all data that is or was provided by you for the purpose of using the contractual or pre-contractual services and that is required to process your inquiry or the contract concluded between us. Unless otherwise stated in the further notes of this data protection declaration, the processing of your data as well as its transfer to third parties is limited to those data that are necessary and expedient to answer your inquiries and/or fulfill the contract concluded between you and us, to protect our rights as well as to fulfill legal obligations. We will inform you which data is required for this before or in the course of data collection. Insofar as we use third-party providers to fulfill our services, the data protection notices of the respective third-party providers apply.

Data affected

  • Inventory data (e.g. names, addresses)
  • Payment data (e.g. bank details, invoices)
  • Contact data (e.g. e-mail address, telephone number, postal address)
  • Contract data (e.g. subject matter of contract, duration of contract)

People concerned

  • Interested parties
  • Business and contractual partners

Purpose of processing

Handling contractual services, communication as well as responding to contact requests, office and organizational procedures.

Legal basis

Vertragserfüllung und vorvertragliche Anfragen, Art. 6 Abs. 1 lit. b DSGVO, rechtliche Verpflichtung, Art. 6 Abs. 1 lit. c DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO Ihre Rechte nach der DSGVO

Nach der DSGVO stehen Ihnen die nachfolgend aufgeführten Rechte zu, die Sie jederzeit bei dem in Ziffer 1. dieser Datenschutzerklärung genannten Verantwortlichen geltend machen können:

  • Right of information: You have the right to request information from us about whether and what data we process from you.
  • Right of rectification: You have the right to request the correction of inaccurate or completion of incomplete data.
  • Right of erasure: You have the right to request the erasure of your data.
  • Right of restriction: In certain cases, you have the right to request that we only process your data in a restricted manner.
  • Right of data portability: You have the right to request that we transfer your data to you or another responsible party in a structured, common and machine-readable format.
  • Right of complaint: You have the right to complain to a supervisory authority. The supervisory authority of your usual place of residence, your workplace or our company headquarters is responsible.

Right of withdrawal

You have the right to revoke your consent to data processing at any time. For more information, please see  Right of withdrawal

Right of objection

Sie haben das Recht, jederzeit gegen die Verarbeitung Ihrer Daten, die wir auf unser berechtigtes Interesse nach Art. 6 Abs. 1 lit. f DSGVO stützen, Widerspruch einzulegen. If you decide to take advantage of your right to object, we will ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons worthy of protection for the data processing outweigh your interests and rights. Regardless of the above, you have the right at any time to object the processing of your personal data for purposes of advertising and data analysis. Please send your objection to the contact address of the responisble party indicated above.

When do we delete your data?

We delete your data when we no longer need it or when you instruct us to do so. This means - unless otherwise stated in the individual data protection notices of this privacy policy - we will delete your data if the purpose of the data processing has ceased to exist and thus the respective legal basis stated in the individual data protection notices so longer exists, for example

  • nach Beendigung der zwischen uns bestehenden vertraglichen oder mitgliedschaftlichen Beziehungen (Art. 6 Abs. 1 lit. a DSGVO)
  • nach Wegfall unseres berechtigten Interesses an der weiteren Verarbeitung oder Speicherung Ihrer Daten (Art. 6 Abs. 1 lit. f DSGVO)
  • wenn Sie von Ihrem Widerrufsrecht Gebrauch machen und keine anderweitige gesetzliche Rechtsgrundlage für die Verarbeitung im Sinne von Art. 6 Abs. 1 lit. b-f DSGVO eingreift
  • if you use your right to object and there are no compelling reasons for deletion that are worthy of protection.
Should we need to retain (certain parts of) your data for other purposes, due to tax retention periods (usually 6 years for business correspondence or 10 years for accounting records) or the assertion, exercise or defense of legal claims arising from contractual relationships (up to four years), or if the data is needed to protect the rights of another natural or legal person, we will delete (that part of) your data only after these periods have expired. However, until the expiration of these periods, we limit the processing of this data to these purposes (fulfillment of retention obligations).

Cloud services

We use cloud services in particular

  • for the saving and processing of documents
  • to send documents by e-mail or to exchange files of any kind
  • for our calender-based appointment management
  • to prepare and execute presentations and spreadsheets
  • to publish files of any kind
  • for internal and external communication via chats, audio and video conferences.

The software applications that we use for these purposes are made available to us by the provider(s) listed below on their servers. We access these servers via the Internet. Insofar as you transmit your data to us in the context of communication with us or in other processes explained by us using this data protection declaration, we process this data in the cloud service used by us. This means that your data is stored on the servers of the third-party cloud service provider. The third-party providers process usage and metadata to secure their servers and to optimize their services. In particular, we process and save your contact, customer and contract data.

If we make files of any kind publicly available via our Internet presence by means of the cloud service we use, the respective third-party provider of the cloud service may save cookies on your computer system if you access these files. The service provider may process the data collected this way to analyze your usage behavior or browser settings.

We would like to point out that, depending on the country of domicile of the service provider named below, the data named in more detail below may be transferred to and processed on servers outside the area of the European Union. In this case, there is a risk that the level of data protection required by the GDPR will not be complied with and that the enforcement of your rights will not be possible or will be difficult. If the service provider we use offers to process the data exclusively within the EU, we intend - if currently not already implemented anyway - to process your data exclusively there. Data concerned: Inventory data (e.g. names, addresses), contact data (e.g. e-mail addresses, telephone and cell phone numbers), content data (e.g. photos, videos, texts), usage data (e.g. times of access, websites visited, interest in content), metadata (e.g. IP address, computer system information).

Affected persons: Interested parties, communication partners, customers, employees (e.g. applicants, current and former employees)

Purpose of processing: Organization of office and administrative tasks

Rechtsgrundlage: Einwilligung, Art. 6 Abs. 1 lit. a DSGVO, Vertragserfüllung und vorvertragliche Anfragen, Art. 6 Abs. 1 lit. b DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO

Cloud service providers used: Microsoft cloud service

Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA

Website: https://www.microsoft.com/de-de/microsoft-365/onedrive/online-cloud-storage

Data protection declaration: https://privacy.microsoft.com/de-de/privacystatement

Cookies

Our website uses cookies. Cookies are small text files consisting of a series of numbers and letters that are placed and saved on the terminal device you are using. Cookies are primarily used to exchange information between the terminal device you use and our website. These include language settings on a website, login status, or where a video was watched. Two types of cookies are used when you visit our websites:

  • Temporary cookies (session cookies): These save a so-called session ID, with which various requests from your browser can be assigned to the joint session. The session cookies are deleted when you log out or close your browser.
  • Permanent cookies: Permanent cookies remain saved even after the browser is closed. This allows our website to recognize your computer when you return to our website. Information on language settings or log-in information is saved in these cookies for example. In addition, these cookies can be used to document and save your surfing behavior. This data can be used for statistical, marketing and personalization purposes.

In addition to the above classification, cookies can also be distinguished in terms of their purpose:

  • Necessary cookies: These are cookies that are absolutely necessary for the operation of our website, to save logins or shopping carts for the duration of the session, or cookies that are set for security reasons.
  • Statistical, marketing and personalization cookies: These are cookies that are used for analysis purposes or range measurement. In particular, information on search terms entered or the frequency of page views may be saved via such "tracking" cookies. In addition, the surfing behavior of an individual user (e.g. viewing of certain content, use of functions etc.) can also be saved in a users profile. Such profiles are used to display content to users that matches their potential interests. Insofar as we use services that save cookies on your terminal device for statistical, marketing and personalization purposes, we will inform you separately in the following sections of our privacy policy or in the context of obtaining your consent.

Data concerned: Usage date (e.g. access times, web pages clicked on), communication data (e.g. information about the device used, IP address)

Affected persons: Users of our online offers

Processing purpose: displaying our Internet pages, ensuring the operation of our Internet pages, improving our Internet offer, communication and marketing

Rechtsgrundlage: Berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO Sofern wir von Ihnen keine Einwilligung in das Setzen der Cookies einholen, stützen wir die Verarbeitung Ihrer Daten auf unser berechtigtes Interesse, die Qualität und Benutzerfreundlichkeit unseres Internetauftritts, insbesondere der Inhalte und Funktionen zu verbessern. Sie haben über die Sicherheitseinstellungen Ihres Browsers, dem Einsatz der von uns im Rahmen unseres berechtigten Interesses gesetzten Cookies zu widersprechen. Dort haben Sie die Möglichkeit festzulegen, ob Sie etwa von vornherein keine oder nur auf Nachfrage Cookies akzeptieren oder aber festlegen, dass Cookies nach jedem Schließen Ihres Browsers gelöscht werden. Werden Cookies für unsere Webseite deaktiviert, können möglicherweise nicht mehr alle Funktionen der Webseite vollumfänglich genutzt werden.

Contact

If you contact us via e-mail, social media, telephone, fax, mail, our contact form or otherwise and in doing so provide us with personal data such as your name, telephone number or e-mail address, or provide further information about yourself or your request, we will process this data in order to respond to your inquiry within the scope of the pre-contractual or contractual relationship existing between us.

Data concerned: Inventory date (e.g. names, addresses), contact data (e.g. e-mail address, telephone number, postal address), content data (texts, photos, videos), contract date (e.g. subject matter of the contract, duration of the contract)

Affected persons: Interested parties, customers, business and contractual partners

Processing purpose: Communication as well as responding to contact requests, office and organizational procedures

Rechtsgrundlage: Vertragserfüllung und vorvertragliche Anfragen, Art. 6 Abs. 1 lit. b DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO

Processing of your data when placing an order in our online store

If you place orders via our online store, we process the information you provide in the ordering transaction to be able to process your order. This includes in particular your name and your address and electronic contact details, information on the processing of the payment process and the details of your specific order. We will inform you in detail which data we require during the ordering process.

If it is necessary for the fulfillment of the contract concluded between us, for the protection of your vital interests or due to legal provisions, we will transfer your data to third parties, such as the logistics company commissioned with the delivery, to payment service providers for the purpose of payment processing as well as to our tax advisor, in compliance with your rights. Insofar as we use third-party providers to fulfill our services, the data protection notices of the respective third-party providers apply.

Advertising measures

We may also use the information you provide to contact you by mail or e-mail about similar products and/or services of interest after you have placed an order.

Data concerned:

  • Inventory date (e.g. names, adresses)
  • Payment data (e.g. bank details, invoices)
  • Contact data (e.g. e-mail address, telephone number, postal address)
  • Contract data (e.g. subject matter of contract, duration of contract)
  • Usage data (e.g. access time, web pages clicked on)
  • Communication data (e.g. information about the device used, IP address)

Affected persons: Customers, interested parties, business and contractual partners

Processing purpose: Processing orders, communication and marketing as appropriate, and responding to inquiries, data security, office and organizational procedures

Rechtsgrundlage: Vertragserfüllung und vorvertragliche Anfragen, Art. 6 Abs. 1 lit. b DSGVO, rechtliche Verpflichtung, Art. 6 Abs. 1 lit. c DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO

Online advertisement

We use services to provide internet advertising. Through the services we use, certain user data is collected by a cookie or pixel. This includes, in particular, the information from which website you have accessed our website (so-called referrer), which pages of our website you have accessed, how long you have visited our website and which interactions you have carried out there. In addition, data on the browser you use, computer system and type of device are collected. Furthermore, demographic information, such as age or gender, can also be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, this may also be processed, depending on the provider. In order to collect and save this data, the respective service sets a cookie or a so-called counting pixel on the end device used by you, with which the IP address assigned to you is also collected. However, this is shortened via a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit to our website. In principle, no clear data such as names or e-mail addresses are saved when using the respective service. This is only the case if you are a member of a social network that offers one of the services mentioned below and merges your profile with the aforementioned data material.

The data is analyzed by the service we use to produce a report with statistical information about the number of visitors generated by the advertising and the success of the advertising measures. The reports show, among other things, the total number of users who were redirected to our website via our ads. In addition, the reports contain information on the end devices and browsers of the users, at which locations the users were located, at which times the advertising was clicked. However, the reports do not contain any information that could be used to personally identify you as a user of our site.

We would like to point out that, depending on the location of the service provider, data collected via the service may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the GDPR may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

Data concerned:

  • Usage data (e.g. access times, web pages clicked on)
  • Communication data (e.g. information about the device used, IP address)

Affected persons: Users of our online offers

Purpose of processing: Measuring reach, monitoring the success of campaigns, remarketing, and interest- and behavior-based marketing

Rechtsgrundlage: Sofern wir Sie vor dem Einsatz des jeweiligen Dienstes um Ihre Einwilligung gebeten haben, liegt hierin die Rechtsgrundlage, Art. 6 Abs. 1 lit. a DSGVO. Im Übrigen setzen wir den jeweiligen Dienst auf Grund unseres berechtigten Interesses ein, Besucherströme auf unsere Internetseite zu leiten, diese Besucherströme zu analysieren, um hierüber die Funktionen, Angebote sowie das Nutzungserlebnis fortlaufend verbessern zu können, Art. 6 Abs. 1 lit. f DSGVO.

We use the following service providers for online advertising:  Google Ads

  • Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
  • Headquarters in Europe: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland
  • Website: https://ads.google.com/home/
  • Privacy policy: http://www.google.de/intl/de/policies/privacy

Advertising by e-mail, mail or telephone

We process personal data for our promotional communications by e-mail, mail or telephone. You may object to receiving our promotional communications at any time or revoke your previously given consent to receive our promotional communications at any time. In order to be able to prove in case of doubt that your consent was given even after your objection or revocation, we may store your data for up to 4 years after your objection/revocation. We will not use your data for any other purposes after your objection/revocation. If you want us to delete your data before then, we will do so after you have confirmed that you originally gave us consent.

Data concerned:

  • Contact details (e.g. e-mail, telephone number, postal address)
  • Inventory data (e.g. names, addresses)

Affected persons: Communication partner

Purpose of processing: Direct promotional activities (marketing) by e-mail, mail or telephone

Rechtsgrundlage: Einwilligung, Art. 6 Abs. 1 lit. a DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO

Advertising analysis and statistics

We use web analysis services to record and statistically evaluate the number of visitors to our website. Such services collect, among other things, data about the website from which you have accessed our website (so-called referrers), which pages of our website you have accessed, how long you have visited our pages and which interactions you have carried out there. In addition, data is collected on the browser and computer system you use and the type of device. Furthermore, demographic information, such as age or gender, can also be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, this may also be processed, depending on the provider.

In order to collect and save this data, the web analytics service we use usually sets a cookie on the terminal device you use, which is also used to collect the IP address assigned to you. However, this is shortened via a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit on our website. In addition, no clear data such as names or e-mail addresses are saved. Neither we nor the service we use know the identity of the visitors of our websites.

We would like to inform you that, depending on the country of residence of the service provider mentioned below, the data collected via the service may be transferred and processed outside the area of the European Union. In this case, there is a risk that the level of data protection required by the GDPR will not be complied with and that the enforcement of your rights will not be possible or will be difficult.

Data concerned:

Usage data (e.g. access time, web pages clicked on)

Communication data (e.g. information about the device used, IP address)

Affected persons: Users of our online offers

Purpose of processing: Measuring reach, monitoring the success of campaigns, remarketing, and interest- and behavior-based marketing

Rechtsgrundlage: Sofern wir Sie vor dem Einsatz des jeweiligen Dienstes um Ihre Einwilligung gebeten haben, liegt hierin die Rechtsgrundlage, Art. 6 Abs. 1 lit. a DSGVO. Im Übrigen setzen wir den jeweiligen Dienst auf Grund unseres berechtigten Interesse ein, die Besucherströme unserer Internetseiten analysieren, um hierüber die Funktionen, Angebote sowie das Nutzungserlebnis fortlaufend verbessern zu können, Art. 6 Abs. 1 lit. f DSGVO.

We use the following web analytics service: Google Analytics

  • Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
  • Headquarters within the EU: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland
  • Website: https://marketingplatform.google.com/intl/de/about/analytics/
  • Privacy policy: https://policies.google.com/privacy?hl=de
  • Opt-out option: If you do not want your data to be used by Google Analytics, you can set a so-called opt-out plugin, which will prevent data from you being collected on our website in the future. You can obtain this plugin here: https://tools.google.com/dlpage/gaoptout?hl=de

Our online presence on social media

We operate online presence within the social media networks listed below. If you visit one of these presences, the data listed in more detail below will be collected and processed by the respective provider. Usually, this data is collected for advertising and market research purposes and hereby usage profiles are created. In the usage profiles, data can be saved regardless of the device you use. This is particularly the case if you are a member of the respective platform and logged in to it. The usage profiles can be used by the providers to show you interest-based advertising. You have a right of revocation against the creation of user profiles. To exercise this right, you must contact the respective provider.

If you have an account at one of the providers listed below and are logged in there when visiting our website, the respective provider may collect data about your usage behavior on our website. To prevent such a linking of your data, you can log out of the provider's service before visiting our site.

For what purpose and to what extent data is collected by the provider, you can see the respective, in the following communicated, privacy policy of the provider.

We would like to inform you that, depending on the country of residence of the provider mentioned below, the data collected via its platform may be transferred and processed outside the area of the European Union. In this case, there is a risk that the level of data protection required by the GDPR will not be complied with and that the enforcement of your rights will not be possible or will be difficult.

Data concerned:

  • Inventory and contact data (e.g. name, address, telephone number, e-mail address)
  • Content data (e.g. posts, photos, videos)
  • Usage data (e.g. access time, web pages clicked on)
  • Communication data (e.g. information about the device used, IP address)

Purpose of processing: Communication and marketing, tracking and analysis of user behavior

Rechtsgrundlage: Einwilligung, Art. 6 Abs. 1 lit. a DSGVO, berechtigtes Interessen Art. 6 Abs. 1 lit. f DSGVO

Possibilities of objection: For information on the respective opt-out options, please refer to the information given by the providers linked below.

We maintain online presences on the following social networks:

  • Facebook
Service provider: Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA
Headquarters in the EU: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Website: https://www.facebook.com/
Privacy policy: https://www.facebook.com/about/privacy/
Privacy policy for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data
  • Instagram
Service provider: Instagram Inc., 1601 Willow Road, Menlo Park CA 94025, USA
Parent company: Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA
Headquarters in the EU: Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Website: https://www.instagram.com/
Privacy policy: http://instagram.com/about/legal/privacy
  • LinkedIn
Service provider: LinkedIn Corporation, 1000 W Maude, Sunnyvale, CA 94085, USA
Headquarters in Germany: LinkedIn, Hofstatt 4th Floor, Sendlinger Str. 12, 80331 Munich
Website: https://www.linkedin.com/?trk=nav_logo
Privacy policy: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

Online meetings, video conferencing and screen sharing

We use third-party offerings to facilitate online meetings, conference calls via video and/or audio circuit, and online seminars among employees and with prospects or customers. In you communicate with us via such a service, the data collected in this communication procedure will be processed both by us and by the third-party provider. The data that may arise in such a communication procedure includes, in particular, your login and contact data, contributions in the chat window, your video and audio contributions, and shared screen contents. The data processed by the third-party provider we use primarily includes user data and metadate (e.g., IP address, computer system information). In general, the third-party providers process this data in order to check and ensure the security of the service. In addition, findings from the data processing are to be used to optimize the third-party provider's offer and to carry out corresponding marketing measures. Please refert to the privacy policy of the third-party provider in this regard.

We would like to inform you that, depending on the country of domicile of the service provider mentioned below, the data collected via the service may be transferred and processed outside the area of the European Union. In this case, there is a risk that the level of data protection required by the GDPR will not be complied with and that the enforcement of your rights will not be possible or will be difficult.

Data concerned:

  • Inventory data (e.g. names, addresses)
  • Contact data (e.g. e-mail address, telephone number)
  • Shared content (e.g. photos, videos, texts, audio recordings)
  • User data (e.g. times of access, websites visited, interest in content)
  • Meta and communication data (e.g. IP address, computer system information)

Affected persons: Prospects, customers, communication partners

Processing purpose:

  • Processing of contact requests
  • Internal and external communication with employees as well as interested parties and customers
  • Fulfillment of our contractual services
  • Service offer

Rechtsgrundlage: Einwilligung, Art. 6 Abs. 1 lit. a DSGVO, Vertragserfüllung und vorvertragliche Anfragen, Art. 6 Abs. 1 lit. b DSGVO, berechtigtes Interesse, Art. 6 Abs. 1 lit. f DSGVO

Services we use: Microsoft Teams

  • Services offered: Video conferences, chats, voice conferences
  • Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA
  • Website: https://www.microsoft.com/de-de/microsoft-365/microsoft-teams/group-chat-software
  • Privacy policy: https://privacy.microsoft.com/de-de/privacystatement